If you are using Camplify damage protection cover, you must notify us immediately so that we can let our insurance provider know. Failure to do so may limit your coverage. Please note, there is no extra cost and hirers aren’t subject to a higher excess. 


Green Card

The hirer will require a Green Card which our insurer will be able to provide. Once the booking is confirmed please get in touch with our support team who will request the green card on your behalf. You should allow three days for the green card to be issued, though we will aim to send one to you for a last minute booking. 

 
VE103

You should provide your Hirer with a letter of authority giving them permission to take the vehicle abroad. The hirer should then apply for a VE103 (Vehicle on hire) certificate. It is your responsibility to make sure that the hirer has the VE103 document required to travel. 

Refer to the following articles for more details:
https://www.rac.co.uk/drive/travel/driving-in-europe/vehicle-on-hire/
https://www.gov.uk/taking-vehicles-out-of-uk/for-less-than-12-months for more info.

UK Sticker
The van will also need a UK sticker. The Department for Transport guidelines state that you will need to display a UK sticker clearly on the rear of your vehicle if your number plate has any of the following:

  • a GB identifier with the Union flag
  • a Euro symbol
  • a national flag of England, Scotland or Wales
  • numbers and letters only – no flag or identifier

However, if your number plate already includes a UK identifier with the Union flag - also known as the Union Jack - you do not need to add a sticker when travelling in most EU countries.


If you’re driving in Spain, Cyprus or Malta you must display a UK sticker no matter what is on your number plate.


Please refer to the DVLA website for full details:

https://www.gov.uk/guidance/driving-in-the-eu

Some further measures worth considering when your van is travelling in Europe. 

Note* These may be provided by the hirers (or you can opt to supply them with the van).

  • HI-VIZ JACKETS: In many European countries, it is the law that one high visibility vest should be kept in the car for every occupant of the vehicle. These are to be worn when standing on the hard shoulder on motorways and other fast roads. You can find more information at http://www.motoring-into-europe.co.uk/product-vest.html.
  • REFLECTIVE TRIANGLES: All cars in Europe must carry a warning triangle (two in many countries). These warning triangles are for use in the event of an emergency to warn approaching traffic of a stationary vehicle. See here for more details.
  • HEADLAMP CONVERTERS:  It is law in France and most other mainland European countries that UK cars fit headlight beam deflectors. Read here for more information.
  • EMISSION FREE ZONES: Almost every European country has congestion/emission free zones so it is vital that hirers check before travelling. For example in France, there are certain restricted traffic zones that are passable only with an appropriate anti-pollution sticker displayed, known as Crit’Air. Vehicles registered outside France must also display it. Refer to https://www.france.fr/en/holiday-prep/crit-air-anti-pollution-vehicle-sticker for more detail. In Belgium hirers will need to register in advance (and possibly pay) on the Brussels/Antwerp region website before entering the LEZ https://lez.brussels/mytax/en/registration
  • SNOW CHAINS: Winter tyres and snow chains are a requirement in almost every European country (dates dependant on country). Read this article for more details https://www.michelin.co.uk/auto/advice/winter-tyres-guide/european-winter-tyres-regulation
  • CHILD ABANDONMENT: Italy has mandated the use of new technologies to help prevent children, secured in their car seats, being left in the backseat of a vehicle. Refer to https://www.ul.com/news/anti-abandonment-car-seat-italy for more information.
  • BREATHALYSER: While there's no fine for not having one, French law states you must be able to produce an unused, certified self-test breathalyser.

    Please note it is also compulsory in some countries to carry a fire extinguisher, a first aid kit and a breathalyser.

    You can also find more information on the RAC website https://www.rac.co.uk/drive/travel/driving-in-europe/

    Note* All the information listed above is to the best of our knowledge. It is the responsibility of the owner and  hirer for finding out if any additional regulation applies.